UW Mktg Comm Coordinator

Plans and coordinates events across all divisions of United Way, including social, networking and “thank you” events for Leadership donors; board meetings; annual luncheon; GenNext events; major Volunteer Center events such as Servathon and Volunteer Week; allocation meetings; and the Victory celebration. Works with representatives from all divisions and regions to evaluate needs, develop event strategy, coordinate details and implement planning. Provides support to the graphics design function including creating basic materials/PowerPoint presentations. Provides administrative support to the division in tracking invoices, advertising and co-branding efforts.

Specific duties:

Work with representatives from all divisions of United Way, in all regional offices
Schedule and confirm venue and décor arrangements
Recruit and confirm speakers as needed
Work with other members of marketing/communications to develop print, media and online materials for each event as needed
Produce and/or coordinate production of basic materials for events, such as signage or PowerPoint presentation
Arrange and confirm catering
Work with internal client to script each event
Arrange and confirm photographer and/or videographer for events where needed
Serve as a liaison between internal client and vendors
Develop positive working relationships with outside vendors
Handle ticketing for special promotions, such as Power Play for United Way (with the St. Louis Blues) and Night at the Ballpark (with the St. Louis Cardinals)
Responsible for tracking all invoices and expenses against budget
May staff trade show and promotional events, as needed
Primary point of contact for internal customers initiating work within the department or checking the status of jobs already in progress
Assists with the daily operations of the marketing groups, ensuring smooth and efficient workflow
Hands-on involvement in a variety of marketing logistics and requirements, including event production, set-up and tear down, booth scheduling and shipping, collateral coordination and premium ordering
Other duties as assigned

Required skills, education and experience:

Bachelor’s degree with concentration in event planning, communications or related field
Significant competency in Microsoft Office desktop applications, including Word, Excel and PowerPoint
Moderate graphic design ability, especially with Adobe CS3 software (InDesign, PhotoShop and Illustrator)
1-3 years of professional experience in event planning, communications, marketing or related field
Demonstrated ability to handle multiple projects and details simultaneously. Requires self-direction, tact, diplomacy and a clear, courteous and professional manner when dealing with the public. Must demonstrate effective oral communication skills and the ability to work cooperatively with staff inside and outside of the department. Strong writing skills. High energy level and sense of humor essential. Understanding of UW and its goals.
Must be able to bend, stoop & lift at least 20 lbs. Must be able to sit for extended periods, using computer hardware (keyboard, mouse, etc.)

Apply

http://www.stl.unitedway.org/WhoWeAre/employment.aspx

posted [02/25/08]